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MILWAUKEE
TIME LORDS, INC. BYLAWS ARTICLE I -- NAME The name of this Organization shall be “Milwaukee
Time Lords, Inc.,” a non-profit, non-stock corporation, chartered under Section
181 of the Wisconsin State Statutes. This Organization shall not be affiliated
with any other “Doctor Who” organization, club, or association. ARTICLE II -- PURPOSE Section 1. The primary purpose of this Organization
shall be to enjoy and promote the British science fiction television series
“Doctor Who.” Section 2. The secondary purpose of this
Organization shall be to enjoy and promote British and American science fiction
television series, British comedy television series, and television programs
and movies featuring actors, actresses, and themes from “Doctor Who.” Section 3. The tertiary purpose of this Organization
shall be to promote social gatherings and events for the membership. ARTICLE III -- MEMBERS Section 1. Membership in this Organization shall be
limited to persons expressing a genuine desire to adhere to the purposes of the
Organization and willing to conduct themselves in an orderly fashion during the
business portion of any meeting. Section 2. REGULAR MEMBERSHIP: The annual dues shall
be Fourteen Dollars ($14.00), payable in advance. The Treasurer shall notify
members at least one (1) month prior to expiration of membership. Those members
whose annual dues are not paid by their expiration date shall be automatically
dropped from membership in the Organization. A regular member shall be entitled
to vote on motions before the membership, run for office, and receive one (1)
year’s worth of newsletters. Section 3. FAMILY MEMBERSHIP: A family membership
shall consist of one (1) regular membership and annual dues of One Dollar
($1.00), payable in advance, for each auxiliary member of the household. An
auxiliary member shall be entitled to vote on motions before the membership and
run for office. Section 4. HONORARY MEMBERS: Actors, actresses, and
persons who have made a significant contribution toward “Doctor Who” or the
purposes of the Organization shall be entitled to membership by a majority vote
at any regular meeting. An honorary member shall not be entitled to vote on
motions before the membership or run for office, and shall receive one (1) free
newsletter. Section 5. SUBSCRIBER MEMBERS: Associations, clubs,
organizations, or persons who exchange newsletters or information concerning
“Doctor Who” on a semi-regular basis shall be entitled to membership by a
majority vote at any Executive Board meeting. A subscriber member shall not be
entitled to vote on motions before the membership or run for office. Upon
payment of the annual dues, such a member shall automatically become a regular
member. Section 6. Any member withdrawing from the
Organization shall be ineligible for a refund of any portion of dues paid,
unless a compelling reason is provided in writing, which shall be presented to
the Executive Board for action. ARTICLE IV -- OFFICERS Section 1. The officers of the Organization shall be
a President, a Vice-President, a Secretary, a Treasurer, and a
Sergeant-at-Arms. These officers shall perform the duties prescribed by these
bylaws and the parliamentary authority adopted by the Organization, and those
delineated by the membership. Section 2. At a regular meeting held in January, a
Nominating Committee of three (3) members shall be elected by the membership.
It shall be the duty of this committee to accept nominations, decide on the
rules of the election, and conduct the election for the offices to be filled at
the Annual Meeting in February. No member of this committee shall run for
office. Before the election, additional nominations from the floor shall be
permitted. Section 3. The officers shall be elected by ballot
and absentee ballot to serve for one (1) year or until their successors are
elected, and their term of office shall begin at the close of the Annual
Meeting at which they are elected. If there is only one candidate for each
office, then the entire slate of candidates shall be elected by unanimous
acclamation. Section 4. No member shall hold more than one (1)
office at a time, and no member shall be eligible to serve more then three (3)
consecutive terms in the same office. Section 5. The duties of the President shall
include: preside at all meetings, social gatherings, and events, and conduct
all business affairs. Section 6. The duties of the Vice-President shall
include: all the duties of the President, when the President is absent, or
unwilling, unable, or refuses to act. Section 7. The duties of the Secretary shall
include: keep the minutes of all meetings, maintain all records, documents, and
correspondence, and notify members of all meetings. Section 8. The duties of the Treasurer shall
include: collect all dues and monies owed, and pay all bills incurred. Section 9. The duties of the Sergeant-at-Arms shall
include: assist in maintaining order at all meetings, and organize the meeting
room before and after all meetings. Section 10. Except in cases of emergency, no officer
shall act on behalf of the Organization without the advice and consent of the
membership. Section 11. Upon leaving office, officers shall
provide all records, documents, and correspondence to the new officers. Section 12. FILLING VACANCIES: When it is anticipated
that a member will return to complete their term of office, the President shall
appoint an Acting Officer to fill the office until the member returns.
Otherwise, if there are more than six months remaining in the term of office, a
Special Election shall be held; notice of the Special Election shall be
published in the newsletter. The President may appoint an Acting Officer to
fill the office until the Special Election. If there are less than six months
remaining in the term of office, the President may appoint a member to fill the
office until the end of the term. Filling a vacancy shall not count towards a
member’s limit of three (3) consecutive terms in the same office. ARTICLE V -- MEETINGS Section 1. Regular meetings of the Organization
shall be held biweekly on Fridays or Saturdays during the year unless otherwise
ordered by the Executive Board. At least two (2) officers shall be present at
any regular meeting. Section 2. The regular business meeting in February
shall be known as the Annual Meeting and shall be for the purpose of electing
officers, receiving reports of officers and committees, and for any other
business that may arise. Members joining the organization less than ten (10)
days before the Annual Meeting shall not be permitted to vote or run for office
at the Annual Meeting. Membership renewals shall not be permitted at the Annual
Meeting. Section 3. Special meetings may be called by the
President or three (3) members of the Executive Board, and shall be called upon
the written request of ten (10) members of the Organization. The purpose of the
meeting shall be stated in the call. Except in cases of emergency, at least
three (3) days’ notice shall be given. Section 4. Ten (10) members of the Organization
shall constitute a quorum. ARTICLE VI -- EXECUTIVE BOARD Section 1. The officers of the Organization and
chairpersons of all committees shall constitute the Executive Board. Section 2. The Executive Board shall have general
supervision of the affairs of the Organization between its business meetings,
fix the hour and place of meetings, make recommendations to the membership, and
shall perform such other duties as are specified in these bylaws. The Executive
Board shall be subject to the orders of the membership, and none of its acts
shall conflict with actions taken by the Organization. Section 3. Unless otherwise ordered by the Executive
Board, regular meetings of the Executive Board shall be held prior to the
regular meetings of the Organization. Special meetings of the Executive Board
may be called by the President and shall be called upon the written request of
three (3) members of the Executive Board. ARTICLE VII -- COMMITTEES Committees, standing or special, shall be appointed
by the President as the membership or the Executive Board shall from time to
time deem necessary to carry on the work of the Organization. ARTICLE VIII -- PARLIAMENTARY AUTHORITY The rules contained in the current edition of Robert’s Rules of Order Newly Revised
shall govern the Organization in all cases to which they are applicable, and in
which they are not inconsistent with these bylaws and any special rules of
order the membership may adopt. ARTICLE IX -- AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting
of the Organization by a two-thirds (2/3) vote, provided the amendment has been
submitted in writing, announced at the previous two (2) regular meetings, and
published in the newsletter. ARTICLE X -- DISCIPLINARY ACTION Section 1. No member shall be denied the due process
of law for any action deemed sufficiently egregious to warrant a trial before
the Organization. Any such member shall be entitled to written notification of
the alleged action. A member can lose membership at any regular meeting of the
Organization by a two-thirds (2/3) vote, after a trial before the membership.
Any member expelled from the Organization shall be ineligible for a refund of
any portion of dues paid. Section 2. An officer can be removed from office at
any regular meeting of the Organization by a two-thirds (2/3) vote, after a
trial before the membership. ARTICLE XI -- REGISTERED AGENT Section 1. As a corporation chartered under Section
181 of the Wisconsin State Statutes, the Organization shall have a Registered
Agent, who shall maintain all records, documents, and correspondence required
by law. The Registered Agent is the official representative of the Organization
to the State. Section 2. The Registered Agent of the Organization
shall be the President, who upon leaving office, shall provide all records,
documents, and correspondence to the new President. ARTICLE XII -- PUBLICATIONS Section 1. The Organization shall publish a
newsletter entitled The Relative Times
on a semi-regular basis. Section 2. The Organization shall publish a fanzine
(fan-produced magazine) entitled Qui to
Time on a semi-regular basis. The price of the fanzine shall be specified
by the Fanzine Editor. Dated this 19th day of February, 2011. Christopher E. Cebula Parliamentarian |